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Problem: Word for Mac does not display the header and page numbers.

Problem: Word for Mac does not display the header and page numbers in APA papers (or any documents).
This is a known issue on Macs. It is not a problem it is a ΓÇ£feature.ΓÇ¥

If you have this problem (itΓÇÖs a problem if it is making your life difficult):

  • Click on Word
  • Click on Preferences
  • Click on View
  • In the Show, Window Elements section examine ΓÇ£ White space between pages in Print Layout View.ΓÇ¥

This site has pictures:
http://mygeekdaddy.net/2017/02/20/view-footerheader-in-word-2016/

A user on this blog wrote:
“So I double-clicked on the top of the page to “show the headers/footers” and then went to the “Design” tab like you described and clicked on that little green checkmark “Set as Default”. Closed the program, then re-opened it (for others reading this, make sure you exit the program…don’t just click the red x button at the top of your document) – and voila! New default. I’m curious as to why this never was an issue on the windows version? Anyway, thanks for your solution!!!”
https://answers.microsoft.com/en-us/msoffice/forum/all/word-2016-headerfooter-not-showing-on-blank/266d7c1e-3a98-4937-8f4f-993b1df6f3c7

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APA Top Margin

APA Style margins are 1″ all the way around. Students often ask about the top margin, why isn’t the running head one inch from the edge of the paper? The APA manual never describes where the running head, which is a document header, should be placed in relation to the top margin so it is no wonder that people ask this question.

A header, by definition, is inside of the margin. The body of the paper starts one inch down from the top edge of the document but the APA running head is inside of that space between the body of the APA Style document and the top edge of the document.

The APA Style running head is inside of the top margin

Top APA Margin with Running Head inside of Margin

 

For further reading see:

 

For more information about MLA or APA writing templates, contact us by email

Applying APA Styles in Word

Styles can easily be applied to text in Microsoft Word by clicking on a style icon on the Home Ribbon. The Home Ribbon only has room to display a limited number of styles.

To select from more styles click the tiny arrow at the bottom right of the Style section.

Word's style dialog launcher

Style Dialog Launcher

Once the style list opens click on any style to apply that style to the currently selected text or the paragraph where the cursor is positioned. In this example, APA body is selected and this style will be applied to the current paragraph.

Word's style dialog launcher

Word’s style list

 

For more information about MLA or APA writing templates, contact us by email

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Citing an Executive Order in APA Style

Citing an executive order in APA Style is easy using Reference Point Software, however, collecting the information you need for the citation can be challenging. This article will describe how to find the information you need to cite an executive order.

Start with the Code of Federal Regulations (CFR). Suppose you want to cite executive order number 13649 “Accelerating Improvements in HIV Prevention and Care.” Visit the U.S. Government Publishing OfficeΓÇÖs online CFR which you can find here:
http://www.gpo.gov/example

Select the correct year to get a list of executive orders. For this example, the year is 2014 is selected.

Searching the Code of Federal Regulations

Searching the Code of Federal Regulations

Use your browserΓÇÖs Find feature (usually accessed by hitting Ctrl-F) and search for HIV.

Executive order found in CFR

Executive order found in CFR

Open the PDF. Make note of the name of the executive order, the order number, the year, and the page number. In the below example ΓÇ£317ΓÇ¥ is the page number. ΓÇ£13649ΓÇ¥ is the executive order number.

Find the items to cite for an executive order

Executive order displayed in the CFR

If the executive order is documented in the United States Code (U.S.C.) then you should include volume, section, page, and year from the U.S.C. In this example “300cc-1” is the section, 78 is the volume, and 43057 is the page.

Executive order in the U.S.C

Executive order in the U.S.C

The last step is to enter the information into Reference Point Software’s data entry screen for executive orders. You will then get a perfectly formatted APA Style reference. To enter a reference to an executive order click on the APA tab, click More, click Executive Order.

 

For more information about MLA or APA writing templates, contact us by email

Cite an NIH publication in APA Style

Our template for APA style makes it easy to cite an NIH document. Many users think these should be cited as web pages but these types of documents are actually technical reports in ΓÇ£APAΓÇ¥ terminology. Take a look at this document as an example:

http://www.nhlbi.nih.gov/files/docs/pht_facts.pdf

NIH publication example

NIH publication example


If you scroll to the bottom of the document you will see that the document has a publication number. You should cite this document by its NIH publication number rather than the web address.

NIH publication report number

NIH publication report number


To cite this document in Word click APA, More, Technical Report and enter the publication info in the Report ID field.

Citing an NIH document using Reference Point Software

Citing an NIH publication in Reference Point Software

Hint: use Ctrl-V to paste the report information into the entry form.

David Plaut, MS is the founder of Reference Point Software (RPS). RPS offers a complete suite of easy-to-use formatting template products featuring MLA and APA style templates, freeing up time to focus on substance while ensuring formatting accuracy. 

 

For more information about MLA or APA writing templates, contact us by email

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Using Blackboard: Pasting Word Documents into Blackboard

APA documents are usually submitted to Blackboard as an attachment. Some instructors ask students to paste the text of a document directly into Blackboard and this can cause formatting problems because of the differences between Blackboard and Microsoft Word (and other word processing programs).

To paste text from Word to Blackboard:

  • Copy the text from Word
  • Click the Mashup icon in Blackboard and select “Paste from Word.”
Paste to Blackboard using the Mashup button

Paste to Blackboard using the Mashup button

Video instructions

If you have to paste text into Blackboard from a Microsoft Word document see this great video posted by UTC:
http://youtu.be/HzlPtQydvM4

Written instructions

Missouri State has some good written instructions here:
How to paste from Microsoft Word to Blackboard

Using older versions of Blackboard

If your school is using an older version of Blackboard or has not installed the tools described in the above instructions see these older video instructions from bossier parish community college.
Using Text Editor to format a Word document for use in Blackboard

If your school does not have these Blackboard tools installed you can make a suggestion to have them installed. You will be helping all Blackboard users save time! More info from Blackboard is here:
Paste From Word Mashup for Blackboard

David Plaut, MS is the founder of Reference Point Software (RPS). RPS offers a complete suite of easy-to-use formatting template products featuring MLA and APA style templates, freeing up time to focus on substance while ensuring formatting accuracy. 

 

For more information about MLA or APA writing templates, contact us by email

Understanding the importance of ICD-10 to nursing

U.S. healthcare organizations will soon begin using ICD-10 diagnoses and procedure codes to report to Medicare, making the switch from ICD-9 procedure codes in October 2014. Nursing students are not normally interested in the details of such reporting but becoming familiar with this new coding scheme may prepare you for the richness of data that will be available and useful to researchers.

There are many thousands of ICD-10 codes but each code consists of only seven or fewer characters. The position of the character within the code defines the meaning of the code. LetΓÇÖs look at an example: accidental injury caused by chickens and turkeys. While such injuries are probably not common in an urban setting this example does serve as a fun, easy to understand illustration of the detail available within the codes.

Consider the following ICD-10 diagnoses codes:

  • W6132XA Struck by chicken, initial encounter
  • W6132XD Struck by chicken, subsequent encounter
  • W6132XS Struck by chicken, sequela
  • W6142XA Struck by turkey, initial encounter
  • W6142XD Struck by turkey, subsequent encounter
  • W6142XS Struck by turkey, sequela

The first three characters are part of a chapter: External causes of morbidity (V00-Y99). That is, W61 falls within the range of V00 to Y99.

Within the chapter are subsets of codes called blocks. In this example, the block is: Other external causes of accidental injury (W00-X58). Again, W61 falls within this range.

Within the block is a category. In this example W61 is the category: Contact with birds (domestic) (wild).

The next three characters are the specific diagnosis. 32 is struck by chicken, 42 is struck by a turkey. X is a place holder used when there is no need for a digit in that position.

The last character is an extension; it further delineates the diagnoses.

  • A = initial encounter
  • D = subsequent encounter
  • S = sequel

Encounters are with healthcare providers, not chickens or turkeys. For example ΓÇ£Struck by chicken, subsequent encounterΓÇ¥ is used when the patient returns for follow-up. ΓÇ£Struck by chicken, sequelaΓÇ¥ is a condition directly related to the initial injury, for example, a scar related to the initial injury.

A nurse in an urban setting would rarely see such injuries. But these examples illustrate the rich level of specificity that will be available in coded data. How many patients are you seeing with injuries related to chickens and turkeys? How many follow-up appointments do these patients need? What are the nursing interventions and teaching materials you will need to care for these patients? Are turkey-related diagnoses seasonal in nature?

There are many, many ICD-10 diagnoses codes; undoubtedly your area of expertise will be reflected in the codes. You can dig through CMSΓÇÖs web site to find the codes or find a link to all of the codes directly on our website at http://www.referencepointsoftware.com/miscfiles/ICD10CM_FY2014_Full_PDF_Tabular.zip

Reference:
Centers for Disease Control and Prevention (2014). International Classification of Diseases, Tenth Revision, Clinical Modification (ICD-10-CM). Retrieved November 18, 2013, from http://http://www.cdc.gov/

David Plaut, MS is the founder of Reference Point Software (RPS). RPS offers a complete suite of easy-to-use formatting template products featuring MLA and APA style templates, freeing up time to focus on substance while ensuring formatting accuracy. 

 

For more information about MLA or APA writing templates, contact us by email

Should the word “states” be capitalized?

Should the word ΓÇ£stateΓÇ¥ or ΓÇ£statesΓÇ¥ be capitalized when referring to the United States or the 50 states that make up the U.S.?

  • If you are referring to the U.S. you should capitalize as in this sentence: ΓÇ£IΓÇÖll be returning to the States next week.ΓÇ¥
  • Otherwise, use lower case as in: ΓÇ£Each state has its own governor.ΓÇ¥

David Plaut is the founder of Reference Point Software (RPS). RPS offers a complete suite of easy-to-use formatting template products featuring MLA and APA style templates, freeing up time to focus on substance while ensuring formatting accuracy. 

Reference Point Software is not associated with, endorsed by, or affiliated with the American Psychological Association (APA) or with the Modern Language Association (MLA).

 

For more information about MLA or APA writing templates, contact us by email

Prioritize tasks to keep up with school work

Students are busy and frequently have to manage multiple priorities. When you move into the workplace priority management is an essential skill, so learning to prioritize as a student will benefit you, not only now, but in the future as well. If you are an adult student then priority management is absolutely essential.

Determining what is important

In order to prioritize you have to determine what is important; but how do you measure importance? Hai Nguyen (http://www.appfluence.com/productivity/priority/) suggest the following metrics by which priorities can be compared.

  • Benefits: how much benefit is obtained from accomplishing a task
  • Harm: how much harm would be caused by not accomplishing a task
  • Effort: how much reward can be obtained from doing a low effort task vs. a high effort task.

In school, typically you have to focus on harm: how much would not accomplishing a task harm your grade. In a work environment, things are not always as clear cut and some tasks can be delayed or put on hold if the effort outweighs the benefit.

Even in school, you typically have priorities that canΓÇÖt just be measured by the harm metric. Stephen Covey suggested creating a quadrant to group tasks to help you prioritize. Throw your tasks into this grid to help organize your tasks from a priority perspective.

Time management grid

Task grid

And remember, anything that saves you time can help you manage tasks. Reference Point Software can save you a lot of time formatting your academic papers and potentially leave you more time to accomplish your tasks.

David Plaut is the founder of Reference Point Software (RPS). RPS offers a complete suite of easy-to-use formatting template products featuring MLA and APA style templates, freeing up time to focus on substance while ensuring formatting accuracy. 

Reference Point Software is not associated with, endorsed by, or affiliated with the American Psychological Association (APA) or with the Modern Language Association (MLA).

 

For more information about MLA or APA writing templates, contact us by email

How to cite a Google map in APA Style

A customer recently asked us how to cite a Google map in APA style. There is no specific entry in the APA Publication Manual for doing this. We suggested that she cite this as a web page because that is what it is.

To cite a web page you need the URL. Here is how to get the URL for a Google Map.

  1. Search Google maps for the location you are discussing in your paper
  2. Click the Share button
  3. Click “COPY LINK”
  4. Once you copy the URL you can paste the URL into the reference

 

Step 1- Click Share

 

 

Step 2 – Click Copy Link

 

 

David Plaut is the founder of Reference Point Software (RPS). RPS offers a complete suite of easy-to-use formatting template products featuring MLA and APA style templates, freeing up time to focus on substance while ensuring formatting accuracy. 

Reference Point Software is not associated with, endorsed by, or affiliated with the American Psychological Association (APA) or with the Modern Language Association (MLA).

 

For more information about MLA or APA writing templates, contact us by email